How to Optimize Scheduling to Reduce Delays
In the construction and contractor business delays mean lost money and lost opportunity. One delay can throw off an entire project and can lead to missed jobs and work. Scheduling has a great deal to do with the smooth operation of any job and knowing how to optimize your scheduling practices can help you avoid costly delays.
For many, a simple pen and paper schedule is enough for smaller, day to day operations. For larger projects however that go out days and even weeks in advance, a good scheduling software is going to be your best ally. Knowing what software you need and what features are going to do you the most good is the first step. Often, a simple program that allows you to cycle through due dates, store information about appointments and project goals, and one that sets reminders so that you can keep on track is all you need. Some smartphones have this type of scheduling app but in most cases a good computer software program that is run out of your base of operations is going to be the best bet.
The first step of any project is to set an attainable and achievable project completion date. This does not mean giving yourself three weeks more than you need so that you finish early but rather taking the time to look at all that needs to be completed and setting out time for each task within reason. Once you set your completion date you can start to work out a construction and contractor schedule that works for your due date.
The schedule you create should be based on the tasks that need to be completed and logical and realistic time frames to complete each step of the process. You should take into account task duration and allow extra days here and there for things like weather, people being sick, and even delays with supplies and any other hiccup that may present itself.
Another helpful tip when working out your scheduling is to set milestones and goals along the way on the road to completion. Determine how much you want to have done and how much can conceivably be finished by certain dates to keep the project on schedule overall. Working with percentages when it comes to milestones is a great way to visualize the process as a whole and see where your team stands on the road to completion.
The last thing you can do to help optimize your schedule is to look at trends from previous builds. If you worked with the same flooring company on another project odds are the timeline for delivery of goods is going to be similar on this job making it possible to budget time and make a schedule with this vendor in mind. Also, if you are working with the same team think about how long it took them to complete a certain task on other sites and use this as a basis for your schedule.
With all your scheduling under control, you can certainly get your project under way and get done on time.